October 12, 2023

Ways to Help Court Reports to Improve the Record Deposition

By: Jilio-Ryan | Posted in: Court Reporters in California Deposition

improve record deposition

Accurate records of deposition play a crucial role within the legal system by serving as an objective and reliable source of information. As depositions include witness testimonies, expert opinions, and other critical pieces of evidence, court reporters must transcribe them accurately to preserve them for future reference or review. Accurately recorded depositions also help maintain the integrity of legal proceedings, enabling attorneys to prepare for trial. Moreover, they provide an invaluable resource for presenting evidence, cross-examining witnesses, and ensuring justice in the legal system.

Let us discuss some insights on how to improve reporting skills to ensure accuracy across deposition records.

Handy Ways for Court Reporters to Accurately Record Depositions

  1. Provide Details Beforehand

Providing court reporters with all such details (case number, venue, notice of depositions, etc.) beforehand would be a great help. Also, if the case includes unusual acronyms/terminology, provide definitions and spellings so they don’t need assistance.

  1. Introduce Yourself

Upon the arrival of everyone at the deposition, introduce yourself to the court reporter, explaining the party you represent. Ensure to address their concerns or questions before you begin.

  1. Signal the On and Off Times

At the start of the deposition, please announce it so that the court reporter can commence typing. Before taking breaks or having off-record conversations, say, “Off the record.” When you are ready to resume, say, “Back on the record.”

  1. Speak Slowly

Speaking slowly and giving 2-3 seconds pause in between sentences can help court reporters record each word clearly and document them accurately.

  1. Specify When Quoting a Document

Make sure to say “quote” and “end quote” to clarify that those are not your words/sentences. Please provide them with a copy of the document, especially with the section you read highlighted.

  1. Speak Clearly

Don’t use “uh-huh” statements; avoid inaudible gestures like nodding, pointing, and shrugging. Ensure the deponent also strictly follows this advice.

  1. Don’t Overlap

Interrupting others or overlapping their conversation makes it difficult for the court reporter to record every word. So, avoid talking over others throughout the deposition.

  1. Halt for Exhibit Marking

The court reporter cannot transcribe while marking an exhibit, so hang back as long as they are ready to resume.

  1. Offer Breaks

Some depositions can be lengthy, so give a 15-minute break every 2 hours to relax and reenergize. During that time, you can ask court reporters if they need spelling reminders or other assistance for the remaining deposition.

  1. Don’t Make Noise

Avoid tapping on the table, rustling paper, clicking your pen, or making other sounds that could distract or make it difficult for the court reporter to listen to the parties.

Count on Jilio Ryan Court Reporters for Flawless, Precise Record Deposition Services

At Jilio-Ryan Court Reporters, we offer comprehensive court reporting and record deposition services that exceed your expectations. Our highly skilled court reporters provide accurate records of deposition. We strive to make your deposition process seamless and efficient, allowing you to concentrate on building a strong case. Contact us today to learn more about our court deposition services and how we can help you with your legal needs.

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