August 16, 2021
Although Zoom meetings are quickly becoming a popular way to conduct business, they may pose a few security issues for lawyers. When it comes to legal proceedings, confidentiality must be maintained at all costs. Here are some specific Zoom meeting security tips to help keep your meetings secure and prevent confidential information from being shared or used without your permission.
Disabling the “Join Before the Host” setting ensures that no one is allowed into the meeting before the host. Once the host is in place, they can enable participants into the room so that the meeting can begin. You can also limit who is allowed to attend by requiring each participant to have their Zoom account.
One of the best ways for a secure Zoom meeting is to require both an ID and a password. For an added security measure, use a computer-generated password and send it in a separate email or text. Also, make sure to change IDs and passwords with every meeting you schedule.
As the host, you have the option to close or lock the meeting. So as soon as you know all of the invited participants have entered the meeting, you can close or lock the meeting to prevent unwanted guests from entering the room or disrupting the meeting. However, just note that if someone leaves the meeting, they may not be able to re-enter once it starts.
File sharing is one of the biggest ways information is accessed by individuals outside of a Zoom meeting. You can prevent confidential information from being shared outside of the meeting by restricting the file-sharing capabilities. This eliminates participants from sharing any files or information that is presented during the session.
Zoom meetings offer several unique functions, such as chat, screen sharing, and annotation functions. Disabling these features is a good way to keep your discussion on track. Consider each segment and its usefulness and disable them accordingly.
Zoom meetings are a great way to hold meetings when participants can’t all meet at one location. When attorneys use Zoom meetings, it’s important to ensure the meeting is as secure as possible. Many Zoom meeting security tips can be used to keep information from being leaked outside of a private meeting. At Jilio-Ryan Court Reporters, we can help you host a safe and secure Zoom meeting and make sure all of your confidential information remains as personal as possible.
Colleen Jilio-Ryan is the Owner of Jilio-Ryan, a Tustin based premiere law consulting firm. The firm along with its certified court reporters is dedicated to providing the highest quality deposition and litigation services to attorneys, insurance companies, and corporations. With her sincere efforts, Colleen is committed to meeting the highest standards of the legal industry, and is an industry leader when it comes to on-time court reporting and deposition scheduling.