September 21, 2017

Things You Should Know When Requesting a Court Transcript

By: Colleen Jilio-Ryan | Posted in: Court Transcription

Things You Should Know When Requesting a Court Transcript

A court transcript provides you written evidence of the recorded occurrences during a legal proceeding. Ordering a court transcript can be a really perplexing task, and you may have various questions on how to procure it. Although the process of ordering a court transcript can vary from state to state, there are a few things to bear in mind when requesting a recorded transcript of your court proceedings.

Here are a few things to note when requesting a court transcript:

Transcriptionists at work

What Is the Source of Ordering the Transcript?

You have the option of requesting transcripts either directly from the court or from a transcription company. A transcript may already be in the possession of the court reporter who might have been present at the mentioned proceedings, so you are simply required to ask for it. Otherwise, you’ll have the option of choosing your desired company from the provided listing of authorized transcription companies. The audio of your legal proceeding or deposition is sent to your chosen company on your behalf.

Related Article: Top 5 Reasons People Fail at Legal Transcription Work

This two-step method must be followed in the same sequence every time. You are actually placing your order with the selected transcription company with the help of the court.

Are You Aware of Your Specific Needs Regarding Transcript?

A TranscriptionistMake sure whether or not you’ll be using the transcript in court before registering your request for the same. This means that you should ascertain the exact way the requested transcript will be applicable in your case and may include either putting it forward as evidence or exploiting it to make your case. Subsequently, the court gets the audio transcribed on your request, and the process of choosing an authorized transcription company is initiated. However, if you only want to receive an audio recording for your personal listening purposes, then it should be mentioned accordingly in your request.

Related Article: 15 Difficult Terms and Phrases Used in Legal Transcriptions

You must clearly understand that the two requests are entirely different with respect to their application area so that you get to choose the best route for obtaining your desired transcript.

What Is the Turnaround Time for Receiving Your Transcript?

You should be well informed about your upcoming court date if you intend to use the transcript in court. If your petition is time-sensitive you should inform the court personnel likewise because regardless of your situation, and based on the court’s workflow, it can be weeks before the recording arrives at the transcription company. A simple yet effective tip is to mention “RUSH” on the upper most portion of your request form, in case of the time-sensitive proceedings, so as to impart the urgency of your requirements. This becomes particularly important because the methods of delivering audio recordings vary for each court.

Finally, after getting your audio file, a transcription agency representative will usually contact you to inform the details like turnaround time etc.

What Information Does the Legal Transcription Company Require?

When the transcription agency has obtained your request, ensure to communicate any additional relevant data apart from basic details like case name, docket number, etc. The additional key details such as the names of existing parties or mentioned, legal firm names, and technical or unique terms that are being used in your case are usually missing in the forms. By sharing all this data with the company before the beginning of transcription process, you can ensure the reduction in wrongly spelled words, names, and phrases to a big extent.

Related Article: 15 Difficult Terms and Phrases Used in Legal Transcriptions

In short, when you are gearing up for the recording of your court proceedings, you should be aware of the types of requests, your options, your condition, and turnaround times. Usually, the process will be identical in most courts, but the respective states may have some of their unique steps to follow, therefore please confirm with your local court for exact details.

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